DBHDD is required to verify the EIN of each property owner to ensure that rental payments are being issued to the correct business entity. This can be achieved through two document options:
- IRS Form CP 575 - The company's original EIN Confirmation Letter, OR
- IRS Form 147C - A replacement letter confirming your company's EIN.
It is common that most established businesses may not have their original EIN confirmation letter available on hand. In this case, IRS Form 147C will be the best course of action.
IRS Form CP 575
The IRS sends out a confirmation letter for every EIN application it processes. This EIN confirmation letter is called CP 575, and the IRS only mails the letter to the mailing address listed on line 4 pf the SS-4 application. The IRS will not email or fax the letter, they will send it via mail within eight to ten weeks of issuing your company a Federal Tax ID Number.
How to Request a Replacement Form 147-C Immediately with an E-Fax
There is a solution if you don’t have possession of the EIN confirmation letter. The business can contact the IRS directly and request a replacement confirmation letter called a 147C letter. The IRS will be able to fax it to you and this can reportedly be received at an e-fax number as well.
Start by calling the IRS Business & Specialty Tax Line toll free at 1-800-829-4933 between 7:00 AM and 7:00 PM EST, Monday-Friday. Press 1, Press 1 again, then Press 3.
When you reach them, request a 147C letter. The IRS representative is going to ask you:
- Verification identity questions
- They will ask if you can receive document via fax. You have to say "Yes"
- Are you near the fax machine - "Yes" (Don't mention that you are using an e-fax)